University of California, Riverside

UCR Study Abroad - UCR Summer Abroad Program

UCR Faculty-Led Education Abroad Program Selected Students

Congratulations on being selected for a UCR Faculty-Led Education Abroad Program!

We’re very excited that you chose UCR Faculty-Lead Education Abroad Program (FLEAP) for your international academic experience! What should you be doing to prepare for your trip? Below is a list of reminders to help you get ready for your next great adventure.

  • Things to Do Right Now

Complete and submit pre-departure documents.

Stop by our office, Surge 321 to pick up your FLEAP packet containing general information and important pre-departure documents that must be returned by May 17, 2016.

Check R’Mail often. 

Your R’Mail account will be the only e-mail account where you receive official FLEAP information from Education Abroad and UCR. Check it often! In fact, create a folder for all FLEAP correspondence. If you change your physical address or phone number, contact your FLEAP representative immediately. Failed and untimely communication is a common reason why students become ineligible for FLEAP. Don’t let this happen to you!

Take care of academics. 

Fulfill the unit requirements listed in your program brochures. Also, depending on your program, you might have to pass a foreign language test. Ask your academic advisor, foreign language advisor or College Dean about courseware. If you’ll be a junior when you study abroad, you’ll need to declare your major by the quarter before you leave.

Apply for a passport and visa.

Apply for your passport. Passports are necessary to enter another country and the process of applying and receiving a passport take a significant time, please look into this ASAP.

Visas are not necessary for FLEAP because of the short duration of the visit. If you plan to significantly extend your stay, please look into the process of applying for a visa soon.

  • In the Months Before You Leave

Get your health clearance. 

To participate in the FLEAP program, please complete the Health Clearance forms included in the FLEAP Packet.

Attend mandatory meetings and orientation. 

Even if you need to adjust your work schedule, family events or study time, we can’t stress enough how important it is to attend these mandatory meetings. If you miss any of them, you’ll be considered non-compliant with program obligations.


If you start to feel like you want to slack after you’ve been selected for FLEAP, remember to go easy and stay focused on your excellent conduct and academic goals. If your academic, social or personal conduct raises concerns with any of the groups or individuals who supported your selection, you could be withdrawn from the FLEAP program. Plus, you’ll have to pay the penalty fee and any other pre-departure expenses.

Grades still matter. 

Maintain the minimum academic eligibility requirements specific to your FLEAP program. If you’re placed on academic probation or subject to dismissal before your scheduled departure date, contact your FLEAP advisor immediately. We will talk with your college and department advisors to determine continued support of your FLEAP participation. If you don’t have the necessary units or if your grades fall below the GPA program requirement after you’re selected, you may be subject to dismissal from FLEAP.

Stay current. 

Read any news and learn about any important events in your host country and at your program institution. Google searches will point you to online magazines that cover your region. If you plan to speak or study in the language of your host country, read publication in that language to get familiar.

Travel Resources.

Familiarize yourself with any and all travel resources.

Airport Screening Tips.

Get to know our tips on how you can safely get through an airport screening.

Foreign & US Embassies.

Find out all you need to know about the Foreign and US Embassies.

  • If You Have to Withdraw

Because you’ve worked extremely hard to make it through the FLEAP application process (and for that we commend you!), we don’t anticipate that you will have to withdraw from the program. Just in case:

Be aware of what your last day is to withdraw from the program and receive a full refund (minus the $300 deposit) is May 17, 2016.

If you plan to withdraw, a request for withdrawal must be made in writing via mail, fax or email.

  • Pre-Departure Orientation

If you are local to the UC Riverside campus, please look forward to participating in an Orientation a few weeks prior to leaving on your Summer Study Abroad program. The orientation will include information by the faculty, the UC Riverside Health Center, the campus Student Judicial Affairs department, and the Summer Sessions office. The date for the Pre-Departure Orientation has not been scheduled yet; please visit the Countries List page for your respective country periodically for updates on this event.

  • Check Off List

Whether you are a seasoned traveler or this is your first trip, we strongly recommend that you create a "check off" list to help you get everything done and cut down the stress of remembering to do everything before you leave. Five weeks can be a long time to be away from your regular routine and personal responsibilities, so we've compiled a list that you might find helpful as you create your own:

inform roommates and landlord of absence and settle monthly rent/expense contributions in advance to avoid late fees
reroute or stop mail delivery until after you return
contact the utilities companies to avoid getting services turned off
many U.S. cellular phone services DO NOT work outside of the United States. If you want to use a cell phone during your trip, you can either rent one on site (usually at the airport) or contact your cell phone provider. You may also choose to buy an international phone card to use at public/dorm/hotel room phones.
set up a "phone tree" system to limit the amount of phone calls you make back home
contact your personal physician to inform him of your intended travel location and length of time away to receive proper endorsement, treatment, and/or medication to last throughout your travel
if you own a pet, be sure to have someone lined up to provide care
if you own plants, be sure to have someone lined up to provide care
inform your bank of possible charges from overseas
set up an "emergency" protocol system (you designate one person to receive a call who will contact others.)
suspend newspaper, subscriptions, club deliveries until after your return
contact lenders to settle monthly payments in advance to avoid late fees
if you belong to a gym or have other memberships, contact them to settle payments in advance to avoid late fees or cancellations
make a copy of your Passport and other important information before departing with them; leave these copies with whomever you may call in the event of an emergency
you will need 4 photographs of yourself (2 for your passport and 2 for the Summer Sessions Office). Please note the following criteria. Your photographs must be:
    • 2x2 inches in size
    • Identical
    • Taken within the past 6 months, showing current appearance
    • In color
    • Full face, front view with a plain white or off-white background
    • Between 1 inch and 1 3/8 inches from the bottom of the chin to the top of the head
    • Taken in normal street attire
      • Uniforms should not be worn in photographs except religious attire that is worn daily.
      • Do not wear a hat or headgear that obscures the hair or hairline.
      • If you normally wear prescription glasses, a hearing device, wig or similar articles, they should be worn for your picture.
      • Dark glasses or nonprescription glasses with tinted lenses are not acceptable unless you need them for medical reasons. A medical certificate may be required.
  • U.S. Department of State Study Abroad Information

As we want to ensure your safety and security while traveling with us, we strongly recommend that you familiarize yourself with the potential dangers of studying abroad. Before your departure, please review the U.S. Department of State's website for information regarding safe travel for students participating in study abroad programs.  A student-focused website has been set up by the U.S. Department of State for traveling students: A free "Smart Traveler" app (free to download for iPhones) is also available to travelers wishing to access information on the State Department's travel website,, including:

    • Travel Alerts and Warnings
    • Maps
    • Embassy locations and directions
    • Information on entry and exit requirements
    • Customized e-itineraries
    • Option to sign up for the Smart Traveler Enrollment Program (STEP)
    • and much more!

Please note that all participants are enrolled in STEP by the UCR international Affairs Office.

More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Contact Information

Education Abroad
0321 Surge Building

Tel: (951) 827-4113