Mandatory Travel Registration with UC Away

Travel Preparedness and Risk Management

Recent global developments serve as an important reminder that thoughtful planning and proactive risk management are essential when traveling, especially when students are involved. Whether travel is for study abroad, academic programs, conferences, field research, or other university-related activities, these steps can enhance safety, preparedness, and our ability to respond effectively in the event of an emergency.

Register Travel Through UC Away

One of the most important and straightforward actions all travelers can take is to register travel through UC Away (ehs.ucop.edu/away - use  your NetID to log in). This mandatory no-cost online system ensures that UCR Risk Management is aware of your out-of-state and international travel location during an emergency, and enables you to receive real-time alerts and support through UC’s travel security provider, Crisis24. To register on UC Away, travelers provide their names, travel locations, and contact information. Registration helps UCR provide timely assistance, coordinate responses, and support travelers in navigating unexpected situations. If you are traveling with UCR students, you must register your group with UC Away. 

Benefits of UC Away Registration

Benefits of UC Away registration include 24/7 travel and medical assistance. Should travelers experience an emergency abroad, they can call and be connected to multilingual assistance coordinators and medical professionals. Travelers have immediate access to many travel assistance services, such as referrals to a doctor or medical air evacuation. More details on benefits can be found at www.ucop.edu/risk-services-travel/_files/uc-travel-insurance/travel-benefit-summary.pdf.

Required Pre-Departure Steps for University Travel

UCR requires all faculty, staff, and students traveling on university business, both domestically and internationally, to review the guidance at ucop.edu/risk-services-travel and complete the appropriate steps prior to departure. Taking these measures supports personal safety and helps UCR fulfill its responsibility to safeguard our campus community wherever travelers are.  

International Travel and Export Control Requirements

Further, as delineated in UC's International Travel Program, export control and economic sanction laws prohibit the export of specific items, software, technology, and services. All faculty and staff traveling internationally should complete the International Travel - Export License Review webform prior to their departure, at least a week in advance, so that the export control office can conduct a licensing review at that time. For additional information concerning export control and how they can have an effect on international travel plans, please visit UCR's Export Control webpage.

Supporting Student Well-Being While Traveling

Finally, we recognize that student well-being is an increasingly important component of safe and successful travel. Existing resources, such as UCR Health, Well-being & Safety’s Mental Health Allies program, equip faculty and staff with practical tools to identify signs of distress, respond appropriately, and connect students with support when needed. For additional guidance or questions, please contact thewell@ucr.edu.